Sep 15 – 21, 2019
Hotel Hermitage, La Biodola Bay, Isola d'Elba, Italy
Europe/Rome timezone


Like in the previous years, the proceedings will be published as peer-reviewed publication. This year the proceedings will be published with IOP ( The papers are published according to the licensing available at:

  • submission opens: 10th of September 2019
  • submission deadline: 31st of January 2020

In contrast to the last years, all papers are published at once. Therefore all papers must be completed at the same time to not delay the whole process for all authors! The deadline is very strict this year!

By submitting a contribution to the proceedings, you also agree to act as a reviewer to allow for a fast and efficient proceedings-turn around time.

Paper preparation

  • The paper must be correctly formatted in pdf. There is no editing or formatting check done by IOP or the guest editors. Any paper not fulfilling the correct formatting will be rejected by the journal without a chance of correction! 
  • A max. number of up to 6 pages plus references is recommended.
  • The title of your paper has to consist of the contribution ID according to the number in the contribution list:, first and last name of the author and the title of the paper: contributionID_name_papertitle.pdf

The detailed instructions and templates can be found at


Please send an email with a short letter to the editors and your paper attached in pdf format to before January 31st, 2020.

Review criteria

The review criteria can be found at:

In addition, the following rules apply:

  • The paper must have a similar title as the announced contribution. If the title is changed significantly or if an additional paper is published as direct outcome of the workshop or if multiple contributions are combined to one longer paper, then please contact in advance.
  • The presenter at the workshop must be either the main author or co-author.
  • Good English is essential.
  • Previous work must be referenced comprehensively.
  • Graphics, figures, data must be reproduced in good quality with readable text and numbers. Axis units must be indicated where necessary. The graphs must also be readable in black-and-white print.
  • The paper must present a scientific work. The results or conclusions must have been obtained by the authors. Review papers and working group summaries are accepted. Reviews must be of high quality and must contain own comparative work and conclusions by the author(s).
  • Experimental data & simulation results must be evaluated, interpreted and clearly explained and follow common standards of scientific data representation.
  • Important assumptions and inputs must be specified.
  • The submitted paper must be scientifically sound. If the paper contains significant errors or it contains miss-conceptions that result in wrong conclusions and these errors cannot be corrected during the review process, the paper is rejected.
  • On the other hand, we are aware that the work on particle accelerators often requires incremental performance enhancements, technical improvements or engineering work. While such topics are normally not accepted in journals like Physical Review, we explicitly encourage such contributions for these proceedings.


In case of questions/comments, please contact us at

Lead Editor for the EAAC2019 proceedings is Alessandro Cianchi