Sep 17 – 23, 2023
Hotel Hermitage, La Biodola Bay, Isola d'Elba, Italy
Europe/Rome timezone


Like in the previous editions, the proceedings will be published as peer-reviewed publication. This year the proceedings will be published with IOP ( The papers are published according to the licensing available at:

  • submission deadline: March 15th, 2024

By submitting a contribution to the proceedings, you also agree to act as a reviewer to allow for a fast and efficient proceedings-turn around time.

Paper preparation

  • The paper must be correctly formatted in pdf. There is no editing or formatting check done by IOP or the guest editors. Any paper not fulfilling the correct formatting will be rejected by the journal without a chance of correction! 
  • The title of your paper has to consist of the contribution ID according to the number in the contribution list:, first and last name of the author and the title of the paper: contributionID_name_papertitle.pdf
  • Authors using Large Language Models (LLMs) or AI chatbots to assist in generating ideas and/or aiding drafting of the paper should declare this fact and provide full transparency of the LLM used (name, version, model, source) within the paper they are submitting. This is in line with IOPP’s recommendation to acknowledge any writing assistance. Use of an LLM should be properly documented in the Methods section (or in the acknowledgment section). Authors using these tools to create any part of their work are requested to check for accuracy and are reminded that they, as named authors on the work, take full responsibility for the full content of the work. Further details on IOPP's ethical policy can be found at 

The detailed instructions and templates can be found at Author guidelines for conference proceedings - IOPscience - Publishing Support and Templates and guidelines for proceedings papers - IOPscience - Publishing Support


Authors can upload their papers in the IOP platform (powered by Morressier) using the following link:

A guide for the submission process through the platform is available here: Authors’ Guide to Submitting a Paper ( Additional specific information:

-In the categorize your paper section, the topic correspond to the WG in which you presented your contribution

-In the more information section, you may suggest reviewers for your paper

By using that platform, the authors will automatically be asked to read and agree to IOPP’s guidelines, ethical policy and publishing license. Authors will also need to provide details of co-authors who will be contacted by the platform to inform them of the intent to publish.

Review criteria

The review criteria can be found at:

In addition, the following rules apply:

  • The paper must have a similar title as the announced contribution. If the title is changed significantly or if an additional paper is published as direct outcome of the workshop or if multiple contributions are combined to one longer paper, then please contact the Editors in advance.
  • The presenter at the workshop must be either the main author or co-author.
  • Good English is essential.
  • Previous work must be referenced comprehensively.
  • Graphics, figures, data must be reproduced in good quality with readable text and numbers. Axis units must be indicated where necessary. The graphs must also be readable in black-and-white print.
  • The paper must present a scientific work. The results or conclusions must have been obtained by the authors. Review papers and working group summaries are accepted. Reviews must be of high quality and must contain own comparative work and conclusions by the author(s).
  • Experimental data & simulation results must be evaluated, interpreted and clearly explained and follow common standards of scientific data representation.
  • Important assumptions and inputs must be specified.
  • The submitted paper must be scientifically sound. If the paper contains significant errors or it contains miss-conceptions that result in wrong conclusions and these errors cannot be corrected during the review process, the paper is rejected.
  • On the other hand, we are aware that the work on particle accelerators often requires incremental performance enhancements, technical improvements or engineering work. While such topics are normally not accepted in journals like Physical Review, we explicitly encourage such contributions for these proceedings.


In case of questions/comments, please contact the Editors.

Lead Editor for the EAAC2023 proceedings is Rasmus Ischebeck (Paul Scherrer Institut (PSI) (previously also Damien Minenna (CEA Sacla))