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Meeting ID : 459466561

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YR_planning_20191005.pdf
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Below are brief draft minutes.  Please send any corrections or additions to caidala@umich.edu or Andrea.Bressan@ts.infn.it.

43 institutions participated in the call.  

Christine Aidala (Michigan) and Andrea Bressan (Trieste) provided brief updates on the growth of the EICUG (7% increase in membership since July), noted that Rolf Ent has replaced Rik Yoshida as the JLab appointee to the Steering Committee (SC), and commented on material relevant to the EIC in the Briefing Book for the European Strategy Update for Particle Physics, which came out Sep 30.

We heard brief introductions from Aleksandrs Aleksejevs to Memorial University of Newfoundland in Canada and from Debasish Das to the Saha Institute of Nuclear Physics in India as institutions that recently joined.

The main item of discussion was the proposed plan for the EIC Physics and Detector Conceptual Development and preparation of Yellow Reports, which was presented by Rolf Ent (JLab).  

-There were various comments on the short notice for the kick-off meeting in December.  The SC as well as Barbara Jacak (UC Berkeley) noted that at the Department of Energy the EIC seems to be moving forward more rapidly than expected, which is certainly positive news overall but has compressed timelines.   The dates of the 2020 meetings will be fixed soon, by the date of the Web EICUG meeting on the 24th of October.  It was requested that IB Members provide input from the different countries on dates to be avoided due to superposition with local important meetings (funding agencies, reviews, national meetings,...).

- Abhay Deshpande (Stony Brook) and Rolf Ent (JLab) commented on the importance of a yellow report with two experiments (discussing cancellation of systematic effects and complementarity).

- There was a request to record meetings and discussion to allow members who cannot attend to be informed.  This will be investigated.  Recording via Bluejeans should be straightforward, but a practical location to store and access lengthy audio or video files will need to be found.

- Barbara Jacak (UC Berkeley) suggested to use Slack or something similar for real-time messaging within groups working on a particular project or using particular software packages.

- It was in any case underlined the importance of having real-time discussions.

- The possibility to cluster in two places (US and Europe) to allow participation and real-time discussions while avoiding long travels was discussed within the SC and will be looked into further.

- Ivan Vitev (LANL) proposed to modify the items: 

Hadronization and fragmentation -> particle transport in matter and hadronization; 

Other (jets) -> Jets and heavy flavour
   and said that due to past and recent work on the subjects they can work on and coordinate this effort.

- Andreas Metz (Temple), commented that the bullet (3D structure) is probably too wide and could be split into TMD and GPD.

- Ernst Sichtermann (LBL) said that the structure of the groups and their coordination, even if they hope that it will be well advanced, will not be fully frozen for the time of the kick-off meeting.

Attendees:

1 Abt Iris Max-Planck Institute for Physics Munich  
2 Adamczyk Leszek AGH University of Science and Technology  
3 Aidala Christine University of Michigan  
4 Alekesejevs Aleksandrs Memorial University of Newfoundland, Grenfell Campus  
5 Barish Kenneth University of California - Riverside  
6 Bock Friedericke Oak Ridge National Laboratory Official delegate from ORNL for this meeting.
7 Boer Daniel Van Swinderen Institute, University of Groningen  
8 Bossu Francesco CEA-Saclay Official delegate from CEA-Saclay for this meeting.
9 Bowen Xiao Central China Normal University  
10 Bressan Andrea INFN Trieste and University of Trieste  
11 Camacho Carlos Munoz IPN-Orsay France  
12 Celentano Andrea INFN Genova and University of Genova  
13 Charles Gabriel IPN-Orsay France  
14 Chiosso Michela INFN Torino and University of Torino  
15 Cloet Ian Argonne National Laboratory Two delegates for ANL, since neither could make the entire meeting.
16 Debasish Das Saha Institute of Nuclear Physics  
17 Deshpande Abhay Stony Brook University  
18 Echevarria Michel Garcia Universidad de Alcalá (UAH)  
19 Elia Domenico INFN Bari  
20 Ent Rolf Thomas Jefferson National Accelerator Facility Attended as presenter and member of Steering Committee.
21 Fatemi Renee University of Kentucky  
22 Gao Haiyan Duke University  
23 Goto Yuji RIKEN Nishina Center for Accelerator-Based Science IB representative and Steering Committee member.
24 Guo Lei Florida International University  
25 Higinbotham Douglas Thomas Jefferson National Accelerator Facility  
26 Horn Tanja Catholic University of America  
27 Ilieva Yordanka University of South Carolina  
28 Jacak Barbara University of California - Berkeley  
29 Ji Chueng-Ryong North Carolina State University  
30 Kovchegov Yuri Ohio State University  
31 Metz Andreas Temple University  
32 Meziani Zein-Eddine Argonne National Laboratory Two delegates for ANL, since neither could make the entire meeting.
33 Milner Richard Massachusetts Institute of Technology  
34 Mochalov Vasiliy Kurchatov Institute  
35 Okorokov Vitalii National Research Nuclear University MEPhI   
36 Olness Fredrick Southern Methodist University  
37 Preghenella Roberto INFN Bologna  
38 Przybycien Mariusz AGH University of Science and Technology  
39 Radici Marco INFN Pavia and University of Pavia  
40 Ruspa Marta University of Piemonte Orientale  
41 Schnell Gunar University of Basque Country UPV/EHU  
42 Sichtermann Ernst Lawrence Berkeley National Laboratory IB representative and Steering Committee member.
43 Sokhan Daria University of Glasgow  
44 Surrow Bernd Temple University Attended as member of Steering Committee.
45 Turrisi Rosario INFN Padova and University of Padova  
46 Ullrich Thomas Brookhaven National Laboratory Attended as member of Steering Committee.
47 Venugopalan Raju Brookhaven National Laboratory  
48 Vitev Ivan Los Alamos National Laboratory  
49 Xuan Li Los Alamos National Laboratory  
50 Zhenyu Ye University of Illinois at Chicago  

 

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