ICHEP 2022

Free Circulation of Scientists and Code of Conduct

Contact

Issues relating the Code of Conduct should be brought to the attention of the Equality Diversity and Inclusion (EDI) Contacts Dr. Alessia Bruni and Prof. Sara Valentinetti using the email address ichep2022-respect@bo.infn.it or in person at the conference. This email forwards to Alessia and Sara only and is not accessible to anyone else. Any issues raised will be treated in confidence. If necessary and with the agreement of the interested parties, the EDI Contact will refer the case to the EDI Committee who will consider it and take appropriate action. The EDI Committee is composed of the Chairs of ICHEP2022 and of Alessia Bruni, Sara Valentinetti and Silvia Pascoli.

Free Circulation of Scientists

As a IUPAP-supported conference, ICHEP2022 implements the IUPAP Policy on Free Circulation of Scientists.

The free circulation of scientists for scientific purposes is a major piece of IUPAP policy. Its policy on this matter which is consistent with the corresponding declaration of the International Council of Science, and was adopted at the 26th General Assembly in 2008 and endorsed by the 27th General Assembly in 2011, states that:

• The principle of the Universality of Science is fundamental to scientific progress. This principle embodies freedom of movement, association, expression and communication for scientists, as well as equitable access to data, information and research materials.

• In pursuing its objectives with respect to the rights and responsibilities of scientists, the International Union of Pure and Applied Physics (IUPAP) actively upholds this principle, and, in so doing, opposes any discrimination on the basis of such factors as ethnic origin, religion, citizenship, language, political stance, gender, or age. IUPAP should only sponsor conferences and events at institutions and in countries that uphold this principle. If scientists are excluded from attending IUPAP-sponsored international conferences by a host institution or country on the basis of any of these factors, IUPAP should register its concern at the highest level of that institution or country and should not sponsor any future events in that country until such exclusions have been eliminated.

Rules for participants from Russian and Belarusian institutions

Considering the recent measurements taken by the CERN council and after consulting with IUPAP, the ICHEP 2022 Local Organising Committee has decided to suspend the participation of the institutions located in the Russian Federation and in the Republic of Belarus in all scientific committees and activities related to the ICHEP 2022 conference. As a consequence, people employed by these institutions should participate to the conference activities personally (without their affiliation) or with a IUPAP affiliation (subject to approval by IUPAP).

Code of Conduct

ICHEP2022 is dedicated to providing an environment free from discrimination, bullying, harassment or victimisation, where all attendees are treated with respect and dignity aiming to create a culture of diversity where all are valued for their contribution and individuality.

This code applies to all attendees both in person or remotely.

• All communications (both verbal and written) should be appropriate for a professional audience that includes a diverse range of background. Sexist or inappropriate language and imagery should not be used at any time during meetings, conference and events – including presentations and posters. The EDI Committee will have the prerogative to withdraw talks, posters and social media post from the premises and on online platforms, if they are deemed to contravene this code.

• Be kind to others and treat each other with respect. Do not insult or put down other attendees. Behave professionally. Remember that harassment and sexist, racist, or exclusionary jokes are not appropriate.

• Individuals asked to stop any inappropriate behavior are expected to comply immediately. Any attendees violating this code, after due consideration, may be asked to leave the event at the sole discretion of the EDI Committee without refund.

• Any breach of this code should be brought to the attention of the EDI Contact, who will inform the EDI Committee with the person’s agreement. The EDI Committee will contact the people involved and try to reach a resolution of the breach. In case of incidents involving two parties, it will appoint two members who will act as contact and support for the two persons and will review the case, trying to find a suitable solution. If appropriate, the offender will be reported to the home institution.