Information notes on the processing of personal data
Neutel 2023
This information is provided pursuant to the articles 13 and 14 of EU Regulation 2016/679, General Data Protection Regulation (hereinafter GDPR), for the purpose to informing natural person, who want to participate in training initiatives or cultural events, promoted, organized or managed by the National Institute for Nuclear Physics (INFN), on how the personal data they provide are collected, used, consulted or otherwise processed by INFN, even when such data are obtained from educational institutions, universities or other public institutes.
Policy privacy illustrates how the data is collected, used, consulted or otherwise processed by the INFN.
CONTROLLER
National Institute for Nuclear Physics, having its registered office in Frascati, via E. Fermi, 40.
email: presidenza@presid.infn.it
PEC: amm.ne.centrale@pec.infn.it
DATA PROTECTION OFFICE
INFN has nominated the Data Protection Officer (DPO or RPD) by Council resolution no. 14734 of 27 April 2018.
The DPO can be reached by e-mail at: dpo@infn.it
NATURE OF THE DATA PROCESSED AND PURPOSE OF THE TREATMENT
The INFN processes the collected data to allow the participation to and the organization of XX International Workshop on Neutrino Telescopes ( https://agenda.infn.it/event/33107/), promoted and managed by the Institute in pursuit of its institutional legitimate interests and to ensure compliance with the legal obligations related to the management of that event/activity. Failing to provide the requested data will preclude the participation to the event/activity. The INFN may also collect some special categories of personal data, required to ensure the health and respect for the religious beliefs of the data subject concerned. Failing to provide such data will result in the impossibility to comply with these obligations.
The INFN may also collect photographic images or video and audio recordings to document the event for the purposes of disseminating and communicating the Institute activities. Such images or recordings may also be partially used and/or amended or adapted, free of charge, in the photo gallery dedicated to the event and in the INFN web pages or social media.
Photographs, audios and videos may be used, but not be limited to, in any postproduction format or adaptation, also in combination with the images of other participants to the events, without time and place limits. The INFN may exercise its own rights pursuant to the articles from 12 to 19 of the law 22 April 1941, no. 633, which, by way of example and not to be exhaustive, include: publishing rights; reproduction rights in whatsoever way or form; transcription, editing, adaptation, elaboration and reduction rights; sharing and dissemination rights, public communication and distribution, including projection, transmission and dissemination rights, also by means of press, television, web sites related to the event and web sites or social profiles used for the event, by any technical means, even in a summarized and shortened version; the right to retain copy of materials, also in an electronic form and on a current or future new technological support, for the above mentioned purposes and limits.
In any case, it is not permitted any use of the material, which might be detrimental to the honour, to the reputation, to the dignity of the portrayed, filmed or recorded person.
The consent to provide personal data is freely given: its absence will result in the exclusion from video-recordings and photographs.
For the organization of the Event INFN will make use of software and services offered by third parties, managers of all used services necessarily processes personal data of registered users, in accordance with the provisions of the specific privacy policies and general service conditions made available during the Account activation phase.
SOURCE FROM WHICH DATA ORIGINATE
The personal data relating to subjects who want to participate in training initiatives or cultural events promoted, organized and managed by the Structures of INFN, may be provided to INFN by the data subjects themselves or obtained from educational institutions, universities or other public or private subjects.
PROCESSING METHODS
INFN processes personal data, including with the aid of electronic or automated means, in accordance with the principles set out in art. 6 of the GDPR. The data may be processed by INFN staff or collaborators or by any third parties expressly identified as data processors and will not be disclosed to third parties or disseminated except in the cases provided for by law. INFN does not adopt automated decision-making processes, nor does it carry out profiling activities using the personal data collected.
